New York Alliance of Library Systems Retreat
Thursday, August 16 to Friday, August 17, 2012

To register: NYALS Registration Form

Library system leaders will convene at the Castleton Comfort Inn & Suites, www.comfortinnalbany.com 99 Miller Road, Castleton, NY 12033 (East Greenbush) Phone: 518-479-3217 to continue their work on strengthening cooperation and collaboration among the 3 types of NY Library Systems and focus on improving our advocacy efforts.

This meeting is open to all public, school, and 3Rs systems directors in NY by invitation only.

To register: NYALS Registration Form

------ Final Agenda ------

Thursday, August 16, 2012

10:00 am to 12:00 pm
Pulisdo and NY3Rs will be holding separate meetings in the large meeting room and board room respectively.

12:00 pm to 1:00 pm
Lunch

1:00 pm to 2:30 pm
Facilitator: Jennifer Morris
Session 1:  System Updates:  A representative from each of the three systems will provide an update on the concerns, successes, and issues facing their specific system types:

• School Library Systems – Danielle Yeomans (Ulster BOCES SLS)
• NY 3Rs - Jason Kucsma (METRO)
• PULISDO – Terry Kirchner (Westchester Library System)

2:30 pm to 3:00 pm
Session 2:  NYALS Advocacy Update - John Hammond (NNYLN) and Kevin Verbesey (Suffolk County Library system)

3:00pm to 3:15pm
Break

3:15 pm to 5:30 pm
Session 3: 20/20 Vision: Understanding the Current Landscape of Shared Services in Other Sectors

The content of the presentation will include:

• High level overview of shared service trends in NYS;
• General concepts of shared services-What does it mean and how might models work? What are the potential benefits of shared services? When does it and doesn't it make sense?
• Examples of shared services from other sectors (school districts, nonprofits, local governments;
• Overview of how CGR works with entities and groups exploring shared service opportunities - How to start conversations about services? What are the key steps for exploring shared services? What type of information is needed?
• Overview of how data can be used to inform shared service options (with examples from other sectors)

The Center for Governmental Research (CGR) is a nonprofit organization which provides management consulting services to local governments, nonprofit organizations and school districts throughout New York State and beyond. Founded 97 years ago by Kodak's George Eastman, CGR continues to server public interest by providing objective, nonpartisan and data-driven analysis to inform and empower communities and organizations. In the last six years, CGR has conducted over 60 shared service and consolidation studies.

Speaker - Jaime Saunders 
Jaime is an Associate Director at CGR. Her areas of focus include human service management, government management, program evaluation, strategic planning, and cost benefit analyses.

6:00 pm to 9:00 pm
Networking/Cash Bar/Raffle

6:30 pm
Dinner - Ballroom

Friday, August 17, 2012

7:00 am to 8:15 am
Complimentary Breakfast for those staying at the hotel

8:30 am to 8:45 am
Opening Session: Overview of the Creating the Future: A 2020 Vision and Plan for Library Service in New York State; Recommendations of the New York State Regents Advisory Council on Libraries to the New York State Board of Regents
– Bridget Quinn-Carey and/or John Hammond

8:45am to 10:00 am
Breakout session:  Brainstorming Strategies and Action Items for Implementing Library System Recommendations 
Facilitated by Jennifer Morris
Review
Repeat if necessary

10:00 am - 10:15 am
Break

10:15 am - 12:00 pm
Reconvening Group: Reporting Out, Selecting Priorities and Developing an Action Plan for Implementing Library System Recommendations
Facilitated by Jennifer Morris

12:00 pm to 1:00 pm
Lunch 

1:00 pm
Adjournment

Retreat Registration Information

When: Thursday, August 16 – Friday August 17, 2012

Location:  Castleton Comfort Inn & Suites
99 Miller Road, Castleton, NY 12033
518-479-3217

Directions: http://www.comfortinnalbany.com/directions.asp

Cost of Retreat
$115.00 (includes meals, gratuities, and facilitated retreat sessions)

Registration: Deadline:  July 20, 2012 (Registration Fee does not include hotel)

To register: NYALS Registration Form

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Lodging

Note: Refer to NY Alliance of Library Systems to receive the discounted room rates.

•  Standard King: $119.00
• Standard Dbl Queen: $119.00
• One Room suite Dbl Queen: $139.00
• One Room Suite Single King: $139.00

Check in after 3:00 pm
Check out is 11:00 am

All rooms include free WIFI, local phone calls, cable TV and HBO. Also included is free hot & cold breakfast with everything you need to get you going including Belgian Waffles, sausage, bagels, muffins, hot & cold cereals, assorted yogurts, hard boiled eggs, fresh fruit, sweet pastries, assorted milk, juice and coffee products. Breakfast is served daily from 6 am to 10 am.

Heated indoor pool, whirlpool and fitness center onsite. A business center with computer and printer available.

Train station shuttle runs are complementary to and from Rensselaer Train Station from 7:00 am to 11:00 pm daily.

Retreat Cancellation Policy:   

Cancelation deadline for retreat registration without penalty:  August 1, 2012.  Attendees are responsible for cancelling their own hotel room by contacting the hotel directly dependent on the hotel’s cancellation policies.

2012 NYALS Retreat Planning committe:
Sheryl Knab (NY 3Rs)
Kathy Miller (NY 3Rs)
Judy Marsh (SLSA)
Patty Uttaro (PULISDO)