Library Director, Putnam Valley Free Library - Putnam Valley, NY
Posted: Friday, August 17, 2018

The Trustees of the Putnam Valley Free Library seek a highly motivated professional to manage the daily operations of the sole library in this Town 50 miles north of New York City of approximately 12,000 residents.  We wish to hire a leader who will work with a staff of varying experience, and who has direct supervisory responsibilities.  The Director will be expected to, along with the Board of Trustees, formulate short and long-term goals for the growth of the Library, and will be responsible for their institution.

The Director is reportable to the Board of Trustees and is charged with:

  • Promoting the Library and its services
  • Fostering an institution that welcomes all patrons
  • Managing the Library’s programs and services and seeking new programs and services to serve Putnam Valley’s populace
  • Seeking and managing grants
  • Managing all personnel matters, budgets, collection and services, and facilities
  • Partnering with the Town, its schools, elected officials, and other entities to expand the Library’s reach

Minimum Qualifications:

  • MLS or MLIS from an ALA accredited institution
  • NYS Public Librarian’s Professional Certificate by time of employment
  • Minimum four (4) years professional librarian experience, with at least one (1) year managerial experience

This position is full-time, exempt, with some evening and weekend requirements. 

Salary Range: $50,000-$53,000, depending on experience.

Send cover letter, resume and references to:

Graduate Assistant-PT
Posted: Thursday, August 16, 2018

Institution: Trocaire College, Buffalo, NY 14220

Position: Graduate Assistantship Opportunity-Part Time Circulation and Reference

Position Type: Non-Exempt

Rate:  $16.21 per hour

Reports to:    Director of Library Services                     



The Part Time Library Graduate Student



  •          A current Master of Library Science graduate student in good standing
  •          Completed a Library Reference course or is currently enrolled
  •          Works cooperatively with other librarians
  •          Focused on Student Success
  •          Plans work according to established procedures
  •          Prioritizes tasks
  •          Ability to troubleshoot basic computer problems
  •          Expert research and Internet searching skills
  •          Advanced skills with using a Windows operating system, Microsoft Word, Excel, PowerPoint, and academic software programs
  •          Excellent customer service and written and oral communication skills
  •          Experience working with an Integrated Library System (ILS) - preferred
  •          Good organizational and time-management skills
  •          Self-starter


Job Specific Competencies: 

  •         Provides Reference services when required
  •          Participates in inventory of books and materials
  •          Uses computer to enter and retrieve information
  •          Knowledge of various e-resources and up-to-date knowledge of Circulation and Cataloging procedures
  •          Performs other tasks as assigned
  •         Must be able to work nights and occasional Saturdays.


Position Specifications and Working Conditions: 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.


  •          Capable of exerting up to 20 pounds of force occasionally to lift, carry, push, and pull or otherwise move objects.
  •          Sit for long periods of time
  •          Work in a collegial manner
  •          Able to work in an open and heavily trafficked setting while maintaining focus on particular tasks.
  •          Effectively use a computer.
  •          Must be able to work Saturdays and evenings


To Apply, please complete the application at: and upload

  •          cover letter outlining your relevant experience
  •          current resume
  •          contact information for at least three (3) professional references.
Part-time Reference Librarian, Niagara University - Lewiston, NY
Posted: Wednesday, August 15, 2018

Niagara University is seeking a part-time reference librarian on a temporary basis through May 2019. Hours will vary, but could be about 10-15 hours per week when school is in session.


  • Ability to work a flexible schedule including days, weekends, and nights.
  • Excellent interpersonal, communication, and reference skills.
  • Commitment to excellence in customer service.
  • MLS degree or currently enrolled MLS student who will graduate with an MLS degree by December 2018.

Please send a resume and cover letter by August 22 to David Schoen at

Communications Coordinator, Documentary Heritage and Preservation Services for New York (DHPSNY) - Philadelphia, PA
Posted: Wednesday, August 15, 2018

The Conservation Center for Art and Historic Artifacts (CCAHA) is seeking a Communications Coordinator for our Documentary Heritage and Preservation Services for New York (DHPSNY) program. Under the guidance of the DHPSNY Program Manager, the DHPSNY Communications Coordinator contributes to the mission of DHPSNY through the implementation and maintenance of a multipronged communications and outreach program to ensure that constituents are aware of DHPSNY services, to encourage collaboration and networking among institutions, and to ensure that assistance is accessible, available, and promptly provided. This position is a part of a collaborative that makes it necessary to be highly engaged with the DHPSNY team.

DHPSNY is a program of the New York State Department of Education with services provided by the Conservation Center for Art & Historic Artifacts. The position is located in the Philadelphia office of CCAHA and is guaranteed for 2.5 years with the potential for renewal.

Key responsibilities:

  • Manages DHPSNY website, including updating dynamic content and working with designers.
  • Promotes DHPSNY through social media networks (Facebook, Instagram, Twitter, etc.), blog posts, and bi-monthly newsletters.
  • Promotes DHPSNY programs and initiatives through print and online marketing.
  • Promotes DHPSNY services as well as statewide events, professional conferences, and informal gatherings.
  • Produces in collaboration with outside designers, various DHPSNY educational program and marketing brochures and rack cards as needed.
  • Provides assistance with developing advocacy materials on city, state, and/or national levels for preservation issues for New York institutions.
  • Prepares workshop materials in conjunction with program presenters and assists with webinar production.
  • Maintains online application system for Planning & Assessment Services.
  • Maintains DHPSNY directory of service-eligible institutions.
  • Travel as needed to support DHSPNY workshops and site visits in New York State.
  • Other duties as assigned.


CCAHA is seeking a professional with a bachelor’s degree and at minimum one year of related work experience. The successful candidate must possess excellent written and oral communication skills, basic graphic design/photo editing experience, knowledge of social media, and in interest in art, history, and/or preservation.

Salary commensurate with experience. CCAHA offers a comprehensive benefits package.

To apply, please submit cover letter and resume via email with the subject line “DHPSNY Communications Coordinator” to Position is opened until filled; applications received by August 31 will receive priority review.

Digitization Consultant, The New York Academy of Medicine - New York City, New York
Posted: Thursday, August 9, 2018

The New York Academy of Medicine Library is currently looking for a consultant to work on our mass digitization project, Public Health in America, 1911-1968.  Collections in the project include the Committee on Public Health of the New York Academy of Medicine: Correspondence, Reports, and Documents, 1911 – 1968, the Library of Social and Economic Aspects of Medicine of Michael M. Davis, 1920-196[1], and selected publications from the Health Reports Collection.   The consultant will provide pre-digitization services for all collections, including creating a new finding aid for the Michael Davis collection, barcoding archival material for tracking, conducting condition assessment, packing and shipping material for digitization, and other tasks as necessary to prepare and send materials to the digitization vendor.  The consultant will also provide post-digitization services that include unpacking returned materials and conducting post-digitization condition assessment.

Essential Duties and Responsibilities:

  • Create a finding aid for the Michael Davis collection and work with the Historical Collections Librarian to re-order the archival collection
  • Conduct condition assessment of materials pre- and post- digitization
  • Barcode and check-out materials from the online catalog
  • Organize and pack materials for shipping to the digitization vendor
  • Track materials throughout the process


  • Experience handling archival material and creating finding aids.
  • Excellent communication and organizational skills.
  • Knowledge of online library catalog systems and working knowledge of technology, including Excel.
  • Ease and proficiency working in digital library settings.
  • Ability to lift library materials weighing up to 30 lbs.

Education and Experience:

  • A bachelor’s degree
  • One to two years of experience in a library setting, including knowledge of technology, and online library catalog systems.  A library student working toward the MLS degree is preferred.


New York, NY

To Apply:
Please send an e-mail with your qualifications and resume to


Company Information
New York Academy of Medicine, 1216 Fifth Avenue, New York, NY 10029

Contact Information
Robin Naughton, Head of Digital, e-mail:

Coordinator of Archives and Special Collections, Daniel A. Reed Library, SUNY Fredonia - Fredonia, NY
Posted: Wednesday, August 8, 2018

Fredonia, State University of New York seeks qualified applicants for the position of Coordinator of Archives and Special Collections in Daniel A. Reed Library.  The successful candidate will manage day to day operations of Archives and Special Collections and process or supervise the processing of collections as necessary. This is a temporary appointment at the Senior Assistant Librarian rank with a starting date of September 2018 an ending date of August 31, 2019.

For complete vacancy announcement, position description, qualifications, and to apply, please visit

Fredonia prides itself on an outstanding workforce. To continually support organizational excellence, the university conducts background screens on applicants.

An Affirmative Action, Equal Opportunity Employer, Fredonia provides for, and promotes, equal opportunity employment, compensation, and other terms and conditions of employment, without discrimination.


Entry Level Migration/Support Position at Bywater Solutions - California
Posted: Wednesday, August 1, 2018

ByWater Solutions is hiring in our Data Migrations Department. This department manages data migrations from a wide variety of sources to Koha Library Service Platform. We spend our days analyzing legacy ILS data and selecting methods to load that data into other database structures. Some of us enjoy writing Perl scripts to use in this process, others shell scripts, and others prefer SQL. We enjoy the exploration and discovery of new, more efficient and sometimes, clever methods of doing what we do. We are the main point of contact for libraries in migration and assist them through the migration process along with our educators, systems and sales teams. We are also responsible for supporting our 'post migration' partners by troubleshooting a variety of technical and non technical issues. This is a full-time position with approximately 20 hours doing data migrations and 20 hours supporting our existing partners.

Our Company: ByWater Solutions is made up of a diverse group of librarians, book lovers, technology and data geeks, photographers, Tolkien fans, space nerds, gamers, animal lovers (furry or hairless) and most importantly, open source fanatics who share our culture to positively impact our clients and our community. We are constantly striving for new knowledge, we want to be challenged, and we want to grow our minds and have fun while we do it.

We offers a flexible and dynamic work environment, and great benefits. All our employees are based at home. Your commute is from the coffeemaker to your desk! We provide the equipment (computer) you need for your job. We also cover your mobile phone and internet expenses. Benefits include 20 paid days off per year, 10 paid holidays, paid sick leave, 401K with employer match, and health insurance.

Qualities/skills we're looking for:

  • Strong data analysis and troubleshooting skills - Ability to use creative techniques to analyze and solve data issues. 
  • Excellent customer service skills - Ability to communicate, connect and build relationships with customers via virtual methods, videoconferencing, phone, email, and ticketing system.
  • Ability to prioritize and manage multiple projects simultaneously -Familiarity with project management principles is a plus.
  • Working knowledge of Linux, Perl, SQL, is great, but not required.
  • Flexibility – ability to work in a continually changing, customer-focused environment.
  • Fluency in Spanish desired, but not required.


  • Bachelor’s Degree (or higher)
  • Work or Educational background should include knowledge of computers, databases and familiarity with project planning tools.

To Apply:

Send your resume and cover letter to

Collections Manager - The Olana Partnership, Hudson, NY
Posted: Wednesday, August 1, 2018


The Olana Partnership seeks an experienced Collections Manager to provide the highest level of collections documentation and care, to facilitate and support access to the collections for research, publications and exhibitions, and to oversee ongoing interpretation of the historic interiors, including seasonal changes.


Duties and Responsibilities:

  • Performs collections management and registrarial duties in partnership with New York State Office of Parks, Recreation and Historic Preservation (OPRHP) and Bureau of Historic Sites staff.
  • Oversees collection conservation needs and works with the Director of Collections and Exhibitions (TOP), the Historic Site Manager (OPRHP), and other TOP and OPRHP staff to set priorities.
  • Maintains the historic interiors and oversees all seasonal changes.
  • Performs regular inventories of the collections and communicates with OPRHP about the location of accessioned objects.
  • Works with shop manager to select Olana objects to reproduce for sale in shop, and works with OPRHP to get final approval before the production of any product developed from Olana collections.
  • Assists in the development of new Olana projects by sharing knowledge and insights about Olana (and Church) with curatorial and education staff.
  • Works on changing exhibitions by providing support to in-house and guest curators, manages in-coming loans, works with OPRHP and others to assess conservation needs and ensure the safe display of objects, and assists with exhibition research, writing and installation as requested.
  • Helps with PR as needed by providing information, photography, credit lines, press/media tours and other curatorial support as needed.
  • Works with the Director of Collections and Exhibitions and the Historic Site Manager to review and then recommend collection loan requests to OPRHP’s Collections’ Committee.
  • Assists on-site researchers and answers research inquires
  • Answers in-house staff research requests
  • Assists with photo requests
  • Works with Education to provide information and access to collections for programs.
  • Occasionally participates in VIP tours of the house and educational programs
  • Recruits and supervises interns for curatorial projects.
  • Assists with development events as needed
  • Contributes curatorial content for website, blog and social media
  • Attends Board Curatorial and Advisory Committees that relate to projects and areas of responsibility.
  • Assists on other curatorial projects as requested by supervisor.

Supervisory Responsibilities: Supervises Curatorial Interns and volunteers



A competitive compensation package, corresponding to the experience level and credentials of the candidate will be offered.


Equal Opportunity

We firmly support the principle and philosophy of equal opportunity for all individuals, regardless of age, race, gender, sexual orientation, creed, national origin, disability, veteran status or any other protected category pursuant to applicable federal, state or local law.


Required Experience, Skills and Abilities:

  • MA in art history, history, material culture, or MLS, or a BA with at least 8 years of appropriate experience.
  • Minimum of 3 years’ experience working with collections at a museum or historic site
  • Expertise with decorative arts a plus.
  • Excellent computer skills
  • Excellent organizational and communication skills and a passion for assisting others with research
  • Ability and willingness to work evenings and weekends when needed
  • Ability to lift and carry 40 pounds


To Apply:

Submit cover letter and CV to:



The Olana Partnership

The Olana Partnership (TOP) supports the New York State Office of Parks, Recreation, and Historic Preservation (NYSOPRHP) in preserving and interpreting Olana State Historic Site (Olana). TOP is both a 501(c)(3) non-profit organization and an education corporation chartered by the Board of Regents of the State of New York. Through four decades, TOP has harnessed the passion and philanthropic support of thousands of supporters to restore Olana’s treasures of art, architecture, decorative arts and landscape. TOP’s mission extends to the stewardship of Olana’s nationally-significant viewshed and to developing Olana as a vital educational resource for visitors from across the world and the communities of the region. TOP’s vision is of a fully-restored Olana, vibrant with the activity of artists, scholars, students, and visitors, that will be the most widely-recognized artist’s home and studio in the world.

Olana State Historic Site

A National Historic Landmark, Olana is the greatest masterpiece of Frederic Edwin Church (1826-1900). He achieved international fame with paintings such as Niagara (1857) and The Heart of the Andes (1859). Church designed every aspect of Olana: the eclectic fantasy of the main house, the bucolic assemblage of the farm complex, and the 250-acre landscape that provides a romantic, picturesque setting for the whole and engages sweeping 360-degree views. Olana’s collections of art, decorative arts, artifacts, and archives total over 80,000 items. The Church-designed landscape includes parkland, farmland, an orchard, and five miles of scenic carriage roads. Architectural collections include the Persian-inspired main house, Cosy Cottage, barns and outbuildings. Collections in the main house include 16th- through 18th-century decorative arts, paintings, pre-Columbian artifacts, Mexican folk art, historic costumes, photography, and a 2,000-volume library. In 2015 there were approximately 170,000 visitors to the landscape and 30,000 visitors to the main house.