University at Buffalo Libraries
Libraries Facilities Operations Supervisor
(Assistant Facilities Program Coordinator, SL-3)
The University at Buffalo Libraries seek an organized and collaborative Facilities Operations Supervisor to act as a principal representative for the University Libraries on facilities daily tasks and space planning matters. This position works closely with the Facilities Planning and Management Officer for University Libraries (FPMO) on space inventories and audits, campus and departmental renovation initiatives, and capital facilities requirements. The incumbent will have frequent interactions with University Facilities, Environmental Health and Safety, and other campus departments to ensure that the space inside the University Libraries is a clean and safe space for students, patrons, staff and faculty to work and study.
As the Libraries Facilities Operations Supervisor, your key responsibilities will include:
Completing Facilities related work requests that are submitted through the Libraries’ ticketing system.
Monitoring the Libraries’ Chat Service to respond to and address complaints or concerns.
Managing the distribution and tracking of keys; making copies and changing locks as needed.
Assisting with the management and operation of the card access system.
Serving as the primary liaison to custodial operations.
Managing the booking of classroom spaces within the University Libraries.
Hiring, training and supervising student assistant workers.
Collaborating with Libraries faculty and staff to move Collections in conjunction with large projects.
Completing the annual space report by verifying the primary occupant(s) and purpose of Libraries spaces.
Assisting in other areas, including furniture and flooring projects, furniture and office moves, emergency planning and response, Master Plan planning and implementation and participating in vendor meetings.
We invite individuals to apply whose perspectives and experiences will enrich and strengthen our organization. The library serves an increasingly diverse constituency of patrons, and our employees, services, collections, and policies should honor and reflect this diversity. We encourage candidates who thrive in a welcoming multicultural environment to apply.
- A bachelor’s degree from an accredited college or university.
- Two years of experience implementing and managing space planning or construction and renovation projects.
- Previous supervisory experience including coordinating the work activities of others in order to manage and complete projects while ensuring the completion of routine duties.
- Proven evidence of organizational skills and time management skills; must be able to develop specific goals and plans to prioritize, organize and accomplish daily tasks and large projects.
- Proven analytical and problem-solving skills; must be able to exhibit ingenuity and confidence to find solutions to problems within existing guidelines and policies.
- Strong communication and team building skills with the ability to effectively collaborate with other campus officials and departmental heads to disseminate information.
- Demonstrated commitment to diversity, equity, and inclusion with the ability to support and enhance a diverse learning and working environment.
- Two years of supervisory experience.
- Experience working on a university campus.
- Experience with collection or shelf maintenance in an academic library.
To be considered for this position, applicants must apply via the UB Jobs site. At the time of hire, applicants must be authorized to work in the United States on a full-time basis for a period of at least two years. In your cover letter, please highlight the most relevant qualifications you would bring to this position based on the posting, and tell us how your background, perspective, and experience will help us fulfill our mission and meet our goals. All candidates who are contacted by the search committee should be prepared to discuss how they see themselves contributing to the University’s equity, diversity, and inclusion efforts.
The deadline for applications is August 27, 2022. We anticipate filling this position by October 2022. References will be contacted with advance notice.
Outstanding Benefits Package
Working at UB comes with benefits that exceed salary alone. There are personal rewards including comprehensive health and retirement plan options. We also focus on creating and sustaining a healthy mix of work, personal and academic pursuit – all in an effort to support your work-life effectiveness. Visit our benefits website to learn about our benefit packages.
About the University at Buffalo
The University at Buffalo (UB) #ubuffalo is one of America’s leading public research universities and a flagship of the State University of New York system, recognized for our excellence and our impact. UB is a premier, research-intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home, UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day. Visit our website to learn more about the University at Buffalo.
About the University Libraries
SUNY’s largest academic research library offers an outstanding array of information resources, technologies, services, and people to support academic achievement. The Libraries play a vital role in the academic success of our students, the teaching and research of our faculty, and the intellectual pursuits of our alumni and community members. Our broad selection of digital and print resources, innovative services, and expert staff support scholarly and creative achievements in new and exciting ways.
The University at Buffalo is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to minorities, women, veterans, disabled individuals, and other protected groups in order to build a culturally diverse and pluralistic University community.